| Academic Warning | Grade Options & Policies | Honor Roll
Academic Warning
Students are considered to be in good academic standing if they earn a 2.0 GPA or higher each term. Students who do not meet this requirement receive an academic warning. All students on academic warning will be mailed a letter specific to their situation the day after grades are processed. Note that once on academic warning, the student cannot change to non-degree status until they reach good academic standing again.
Academic warning descriptions and requirements are as follows:
First Academic Warning: When a certificate or degree-seeking student earns below a 2.0 term GPA, s/he is placed on first academic warning. At this stage, students are strongly encouraged to meet with their advisor in order to better plan their academic goals and course schedule.
Second Academic Warning: When a certificate or degree-seeking student earns below a 2.0 term GPA for two consecutive terms, s/he is placed on second academic warning. Students are required to meet with their advisor and complete the Second Academic Warning Worksheet . When the worksheet is completed, the advisor and student each keep a copy. The student should bring a copy of this worksheet to Enrollment Services (Boyle Education Center) and submit it to any registration staff no later than 5 p.m. on Monday of the second week of the term. Staff will clear the student’s academic status and register the student at that time. If a student is pre-registered and does not submit a Second Academic Warning Worksheet, their registration will be voided and a full refund issued.
Third Academic Warning: When students earn less than a 2.0 term GPA for three consecutive terms, they are placed on third academic warning. In order to attend classes, students must complete the Academic Reinstatement Petition with their advisor and submit it to Enrollment Services no later than 5 p.m. on Monday of the second week of the term. The Academic Reinstatement Committee will review completed petitions no later than Wednesday of that week. Students should continue to attend classes until petition decisions are made.
The Committee has three options:
- Approve a student petition as is: Students continue attending classes, following the requirements of the petition. If students fail to follow the academic plan or requirements, they may be voided from classes and their petition is considered “denied.”
- Approve a student petition with revisions: The Reinstatement Committee may choose to change certain elements of the student's plan (e.g. lower credit load, require personal counseling, change course levels). If students fail to follow the revised academic plan or requirements, they may be voided from classes and their petition is considered “denied.”
- Deny a student petition: If denied, students will not be allowed to continue or register for classes; any current registrations will be voided and a full-tuition/fee refund will be issued. (Bookstore expenses may not be refunded.) Students may petition for reinstatement the following term or cease to attend classes for one calendar year. After one year, students may re-enroll and begin classes as if no academic warnings existed (grades on students’ transcripts remain the same).
Note: All students on third academic warning are required to participate in an activity (or activities) specifically chosen to address the reason they received three academic warnings. Depending on circumstances, this could be attending a study skills class or workshop; meeting with a personal counselor to talk about time management, stress management, depression or other personal situations; attending a career counseling workshop or class; or other options recommended by the advisor. If students do not follow through with this activity or activities, they will be dropped from that term’s classes. Financial aid recipients will need to pay back a prorated amount of their funding (see the Financial Aid withdrawal penalty policy).
If students are preregistered and fail to complete the petition, their registrations will be voided and a full-tuition refund issued, except books.
Fourth Academic Warning: When students earn below a 2.0 term GPA for four consecutive terms, they receive a fourth academic warning and are blocked from all registration in credit classes for one calendar year. After one year passes, students may re-enroll and start their academic record as if no academic warnings existed. The students' transcripts, however, will remain the same.
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Grade Options and Policies :
Grade Options
Calculate GPA
Repeat Grade / Grade Forgiveness Policy
Grade Changes
Mid-Term Grade Reports
Final Grade Reports
Unless designated as a Pass/No Pass class, all instructors will use the following grading options for the end-of-term grades:
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A |
4.0 |
Outstanding Performance |
|
A- |
3.7 |
Superior |
|
B+ |
3.3 |
Excellent |
|
B |
3.0 |
Very good |
|
B- |
2.7 |
Good |
|
C+ |
2.3 |
Better than satisfactory |
|
C |
2.0 |
Satisfactory |
|
D |
1.0 |
Passing |
|
F |
0.0 |
Not passing |
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I |
n/a |
Incomplete: An I/Incomplete grade is assigned when a student successfully completes approximately 75 percent of course requirements, but for reasons acceptable to the instructor, the student is not able to complete remaining requirements during the given term. An “I” grade is not a substitution for a failing grade, but indicates that there is a reasonable expectation that the student will pass the course.
Students should request an I/Incomplete grade by contacting the instructor or the instructor may issue an incomplete if they choose to do so. Students must complete the remaining requirements within one quarter after the end of the original course (summer term excluded) unless the instructor designates a later completion date. Instructors will submit a grade change to the Admissions & Records Office within one week of the student completing the course requirements; if no grade is submitted, it is assumed the student did not complete the requirements and the “I” grade will convert to an “F”. (Note that if the student has earned a different grade without completion of these requirements, the instructor has the option to submit that letter grade instead). An incomplete grade will not count towards academic warning completion rate.
Students and instructors are encouraged to complete an Incomplete Grade Contract in order to outline remaining requirements. |
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Other Grade Options Include: |
| IP |
n/a |
In Progress: Means that a course is continuing into the next term. Instructor should not submit a grade and an IP grade will automatically be assigned. |
| P/NP |
n/a |
Pass/No Pass: May be awarded only in authorized classes. "Pass" is interpreted as a "C" or better. Credits are awarded but not calculated in GPA. Note: All challenge examinations will be graded on the "pass/no pass" basis. The standard for a "P" in challenge courses is performance at the level of a grade of "B-" or better. Credits are awarded but not calculated in GPA. |
| W |
n/a |
Withdraw: Not computed in GPA. If a student drops a course between the eighth week of the term through the Wednesday before finals week, a student will receive a "W" on their transcript. Note: permission of the instructor is required to drop the course. |
|
X |
n/a |
Audit: Not computed in GPA, does not count toward financial aid. |
To calculate grade point average (GPA), total grade points are divided by the total credits applicable, including all "F" grades.
Repeat Grade/Grade Forgiveness Policy
Courses in music or theater performance, studio art, Cooperative Work Experience and HHP activity classes may be repeated for credit. The grades and credits for such courses will be recorded on the transcript and totaled cumulatively. In some cases, there may be a limit to the number of total credits allowed from those courses when used toward a certificate or degree.
Students may choose to repeat other courses. The original course and grade will remain on the transcript, with an "R" indicating it is later repeated. The original course grade will not be counted in that term’s GPA or the cumulative GPA. A student may repeat a course as many times as s/he wishes; however, only the original/first course’s grade will be excluded from the term and cumulative GPA and only the most recent course will be used towards graduation requirements. There is no limit to the number of courses a student may repeat. If students wish to use the grade repeat/grade forgiveness policy for music or theater performance, studio art, Cooperative Work Experience and HHP activity classes, they must complete a Student Petition and submit it to the Admissions & Records Office; the course repeat/grade forgiveness policy will automatically happen for all other coursework.
The following illustrate this policy:
Student take course ABC 123 twice
|
First time |
D |
Doesn’t count in term or cumulative GPA; course remains on transcript with an "R" or other indicator next to original grade |
|
Second Time |
B |
Counts in term and cumulative GPA and towards graduation requirements |
Student take course ABC 123 four times
|
First time |
D |
Doesn’t count in term or cumulative GPA; course remains on transcript with an "R" or other indicator next to original grade |
|
Second time |
C |
Counts in term and cumulative GPA |
|
Third time |
C |
Counts in term and cumulative GPA |
|
Fourth Time |
B |
Counts in term and cumulative GPA and towards graduation requirements |
Note: This option is available beginning Fall 2006. A student must be a student under a catalog in which this policy was in place in order to take advantage of the repeat grade policy (e.g., a former student cannot ask to have a grade change unless s/he enrolls in Fall 2006 or later). Grade Changes
The responsibility of assigning grades at COCC is entirely the instructor’s. A student who disputes the final grade (A through F, P, or NP) in a course should meet with the instructor to review the grade. If not satisfied, the student may meet with the department chair, who can further review the grade with the instructor. If the student believes the grade reflects discrimination in some form, the student has recourse through the College’s grade appeal procedure.
Students who wish a change of grade to or from I, W or X must submit a petition directly to Enrollment Services. Requests for grade changes are considered only within one year of the grade being awarded.
Mid-Term Grade Reports
Instructors will receive a mid-term grade roster at the start of the fifth week of the term. If a student is in danger of receiving a D or F as a final grade, the instructor should make that notation next to the student’s name. Mid-term grade rosters should be submitted to the Admissions & Records Office (drop off to Boyle Education Center or fax to 383-7506) no later than the Monday of the sixth week (October 23 for fall term 2006). Admissions & Records will notify any students who receive a mid-term D or F grade, encouraging them to work with faculty to improve their grade or to consider dropping the course.
Final Grade Reports
End of term grades will be available on the Thursday following the end of each term. Grades are available online only and can be accessed via the student's Online Student Services .
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Dean’s List
Student enrolled in 12 or more graded credits who receives a term GPA of 3.60 or higher will have a “Dean’s List” notation on their official transcript each term that the GPA is earned. The Dean’s List will also be published in the local newspaper each term (note: if you do not want your name released, please contact the Admissions and Records Office in Boyle Education Center).
Graduation Honor Roll
Honors will be listed on the transcripts of COCC graduates based on the following cumulative GPA:
3.60 – 3.74 Honors
3.75 – 3.89 High Honors
3.90 – 4.0 Highest Honors
Graduates participating in commencement ceremonies will receive honor cords. Graduates with a 4.00 will have an asterisk by their name in the annual commencement program.
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